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2026 Virginia Library Association Annual Conference
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| Standard Booth Early Registration (Before 09/01/26) |
$800.00 |
| Additional Booths | $400.00/each |
| Standard Booth Late Registration (On or after 09/01/26) |
$850.00 |
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End Cap |
SOLD OUT |
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End Cap |
SOLD OUT |
All Booths Are 8 x 10 feet. all booths Include:
- One 6 foot table and two chairs
- Waste basket
- Complimentary Wi-Fi
- One complimentary box lunch for Monday, 10/19 (additional lunches for Monday may be purchased through the exhibitor form)
- Logo included on the Exhibitor and Sponsor page in the conference app
- Listing on the 2026 Exhibitor and Sponsor VLA webpage
Become a Sponsor
Available sponsorship opportunities and their associated pricing are listed below. Prices are current as of 08/18/2026. Please contact [email protected] to discuss securing a sponsorship for your organization.
| AV | Logo displayed with a thank you during the Opening and Closing sessions. Podium recognition at Opening/Closing sessions. |
$1500.00 |
| WiFi | Make the Conference Center’s WiFi password your business name, required for all attendees and speakers to access the internet. Logo included on all in-person WiFi signage WiFi name and password included on each slide of the Opening Session slide deck. |
$1500.00 |
| Scholarship Basket Raffle |
Logo displayed at the scholarship basket raffle table in exhibit hall. Tax deductible donation to the scholarship fund (no booth included). Logo included in raffle marketing, including on the RallyUp app with a reach that extends beyond conference attendees; calls for basket donations are sent via e-mail to 5,000+ members. |
$1000.00 |
| Internal Communications |
Logo with thanks included in all e-mail communications to registered conference attendees, directly under e-mail header. Opportunity to include 200 word description of product or services for promotion at footer of email. E-mails will contain crucial information for attendees, ensuring successful open rates. |
$1000.00 |
| Academic and Research Libraries Conference Track (2 Available) |
Logo and promotional information displayed in the rooms specifically for VLACRL track sessions. Ability to send marketing collateral for table display in rooms for the entirety of the conference. |
$750.00 |
| General Sponsor | All benefits outlined below in “All Sponsors Receive” *Please note that the cost of a booth and/ or a donation is NOT included in this sponsorship. |
$500.00 |
All sponsors receive a standard booth of their choosing at no additional cost.*
All sponsors receive:
- Logo inclusion on the footer of the Virginia Library Association website’s home page from the time of payment to the time of conference completion.
- Logo included on the Exhibitor and Sponsor page in the conference app.
- Social media mentions leading up to the conference to build excitement in your product or services.
- Social media mentions may include Instagram posts, Instagram stories, and Facebook posts.
- Logo included on Opening Session slide deck “Sponsor Thanks” slide.
*"General sponsors" do not include a standard booth or donation option.
Don't see a sponsorship option that aligns with your needs or budget? Contact VLA Communications Manager at [email protected] to discuss custom sponsor packages.
Exhibitor Schedule
SUNDAY, OCTOBER 18
Load In: Starting at 2:00 p.m.MONDAY, OCTOBER 19
Exhibit Hall Hours: 9:00 a.m. - 5:00 p.m.Ribbon Cutting: 9:00 a.m.
Non-conflict times: 9:00 a.m. - 10 a.m., noon - 1:00 p.m., 2:45 p.m. - 4:00 p.m. with refreshments in Exhibit Hall
TUESDAY, OCTOBER 20
Exhibit Hall Hours: 8:00 a.m. - noonCoffee for attendees in Exhibit Hall: 8:30 a.m. - 9:00 a.m.
Noon: Close of Exhibit Hall
On-Site Information
Hollins Inc. is our show decorator. You will receive an email from our contracted conference coordinator, Jordan Vallerga, with exhibitor packets and details about ordering power for your booth following payment and registration.Cancellation Policies
Exhibitors may cancel or withdraw from participation in the 2026 conference by submitting written notice, subject to the following terms. Cancellations received more than 90 days prior to the event (by July 20, 2026) will be eligible for a 50% refund, with the remaining 50% applied toward a VLA General Sponsorship.
Cancellations received on or after July 20, 2026 are non-refundable. The full amount paid will be applied toward a General Sponsorship.
Frequently Asked Questions
Does VLA provide hotel accommodations?
Our conference center hotel has a VLA room block. Exhibitors may reserve rooms beginning June 1, 2026 when general registration opens. Check back on this page for links.
We have more than four people staffing our booth. Can I order additional lunches?
Contact [email protected] for assistance with ordering box lunches for groups of five or more.
Do you offer lead retrieval?
Our attendee list can be purchased before September 10 for $175.00. Please note that attendees have the ability to opt out of inclusion on this list.
Can I create a promotional image for my social media using the VLA or conference logo?
Use of the VLA logo or conference logo requires permission. Contact [email protected] for written approval. You will receive a high resolution PNG for use once approved. This logo may not be altered, distorted, obscured, or edited in any way.
